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travel new rules of travel airplanes airport outside destinations
It's getting easier to travel quickly and stay connected while doing it鈥攂ut there are higher fares and the usual hazards of getting out there to deal with. (Tony Nagy/Gallery Stock)

The New Rules of Travel

We polled an all-star team of experts and adventurers to put together our new rules of travel鈥攁ll the airfare tips and digital tricks that make getting out there easier than ever.

Published: 
travel new rules of travel airplanes airport outside destinations
(Photo: Tony Nagy/Gallery Stock)

New perk: Easily find new routes and hidden gems, upcoming running events, and more near you. Your weekly Local Running Newsletter has everything you need to lace up! .

We鈥檝e come a long way from 2011鈥檚 , when 100-odd JetBlue passengers were stranded for seven hours on the runway. Delays are down, airlines are investing in posh new terminals, and the app revolution and sharing economy mean that there are more options than ever when it comes to flights, lodging, and staying connected.

Gear for Smarter Travel

A well-packed trip can be immeasurably better. Stock up on gear that will get you there feeling rested and organized.

Tips from the Most Experienced Travelers

They've roamed so many miles that they have the whole thing down to a science鈥攁nd we get to steal their hard-earned recommendations.

Still, it鈥檚 not all gravy. Airfares are up, partly due to a spate of mergers, and United, American, Delta, and Southwest now account for the majority of domestic seats. What does that mean? There鈥檚 no simple way to game the system, and airlines will gouge you for food, bags, and legroom. Then there are the challenges of staying healthy and safe while abroad. Follow these indispensable rules and they will change the way you travel. Oh, and one more thing: airlines are about to jack up fares for Thanksgiving and Christmas, so book your holiday flights now. Right now.

Score the Best Fare

  • Start with , which sifts through more than ten million fare searches and more than a billion flights per day, then crunches the data to tell you the average cost of a flight from, say, Denver to Vancouver over the next six months. Hopper will show you the least expensive route at any given time, then transfer you to the carrier鈥檚 website to book it.
  • When traveling internationally, 鈥渓ook at intermediate destinations,鈥 says Patrick Surry, chief data scientist at Hopper. 鈥淵ou can often fly somewhere nearby for half the money.鈥 Flying into Madrid is expensive. Portugal? Not so much, and there are connecting trains. You can save upwards of $500 per ticket.
  • Beware of domestic discount carriers like and . They look cheap on Expedia and Orbitz, but you鈥檒l wind up paying extra for everything from your seat to carry-on luggage ($50 at the gate on Spirit).
  • Flights into hubs that serve multiple airlines, such as Denver and Atlanta, are more competitively priced than single-airline hubs like American-dominated Dallas鈥揊ort Worth.
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(Angeles/Intersection Photos)

Breeze Through Security鈥

, a service offering a private, expedited security line, has been promising to revolutionize the way people travel for more than five years, but it鈥檚 available in only ten hubs鈥攁nd four are in Texas. Instead opt for . The application process is downright old-school鈥攜ou get fingerprinted at a TSA-designated center鈥攂ut once your known-traveler number arrives a week later, you can enter faster security lanes at 118 airports, from Anchorage to Boston. 鈥淥nce you do it, you鈥檙e hooked,鈥 says Jami Counter, senior director for . 鈥淚 get in and out of security at Boston Logan in less than five minutes.鈥 $85.

鈥nd Customs

Frequent globe-trotters should consider . The application process is rigorous, involving a sit-down interview with a U.S. Customs agent, but once you鈥檙e approved you鈥檒l whiz through customs when returning from overseas鈥攁nd automatically qualify for TSA precheck domestically. $100.

Splurge Smart

A cramped coach seat on a multi-hour flight takes years off your life. To get more room:

  • Consider premium economy, available on , , , and . You鈥檒l pay about $500 above standard economy, but the seats are wider and offer more legroom (an extra 20 percent on Air France). Plus, you鈥檙e seated in a separate cabin, you board early, you can check two bags for free, and you have access to the airline鈥檚 lounge. 鈥淯.S. carriers call it the same thing,鈥 says Counter at TripAdvisor Flights, 鈥渂ut they鈥檝e just taken the front of the economy cabin and added a couple inches of legroom.鈥
  • Stateside, show up early. According to Counter, airlines that don鈥檛 sell out their business-class seats will often sell affordable upgrades at the gate.

Swipe It

If you鈥檙e a business traveler who lives near an airline鈥檚 hub (like Delta-dominated Salt Lake City), it鈥檚 worth getting a credit card with that airline (). You鈥檒l gain status and be able to upgrade on flights or rebook quickly in the event of a canceled one. Everyone else: go with the , which allows you to transfer points to a host of airlines, covers your rental-car insurance, and has no annual fee.

Seat Yourself

These days, airlines are billing the skies as a second office or an entertainment center. But it all depends on the plane. Example: American Airlines鈥 Airbus A319 offers seat-back on-demand TV, Wi-Fi, and an outlet for charging electronics. American鈥檚 Bombardier CRJ 200 has none of the above. Before booking, go to and plug in the airline, route, and date of flight. It鈥檒l show you exactly what the plane offers.

Stay Charged鈥

With Brunton鈥檚 new , you can power up your smartphone six times while on the run. $110.

鈥nd Always Have the Right Plug

We like . It has five plugs that work from Chile to Belgium and packs into a compact case. $48

plane new rules of travel outside
(Benedict Redgrove/Gallery Stock)

Eat Here Now

If there鈥檚 a better domestic airport-dining experience than , a farm-to-table restaurant in Denver鈥檚 Terminal C, we have yet to find it. The order: Colorado lamb sliders with a seasonal Great Divide on tap.

Avoid These Major Airports

They have the most delayed departures in the country, according to a June 2014 Department of Transportation consumer report.

Chicago Midway (MDW): 32.6 percent of flights delayed
Newark (EWR): 31 percent of flights delayed
Baltimore-Washington (BWI): 26.6 percent of flights delayed

Work the Competition

More airlines flying internationally means potentially lower fares. now flies to Aruba, Jamaica, and Mexico. And the budget airline has started crossing the pond, with flights from L.A., NYC, and Fort Lauderdale to London for as little as $250.

Document Everything

Take photos of your passport and credit cards to store in your smartphone and e-mail.

Be Prepared

Depending on where you鈥檙e going, carry some combination of these in your first-aid kit:

  • Antibiotic ointment
  • Band-Aids in two sizes
  • Duct tape or occlusive dressing (for blisters)
  • Steri-Strips (to close wounds)
  • Advil
  • Benadryl (if you have an anaphylactic reaction, it may buy time to get to an EpiPen)
  • Cipro (a cure-all antibiotic)
  • Pepto-Bismol
  • Imodium
  • Emergen-C ElectroMix hydration powder (packed with potassium and magnesium)
  • (to sterilize water)
  • Thermometer
  • Swiss Army knife with tweezers and scissors
  • Purell hand sanitizer

Get in the Door

Need a last-minute visa to enter a country? Consider , an expediting service. It costs a little more than going through an embassy鈥攑rices vary based on the destination鈥攂ut pays off. We use it when we need to get writers into, say, Tajikistan on short notice. It will also add pages to your passport with same-day service for $200. (For international travel, you often need four empty passport pages at all times.)

plane outside new rules of travel
(Benedict Redgrove/Gallery Stock)

Come Back Alive鈥

If you take even one trip to a semi-sketchy area each year, get a $329 medical membership with . This emergency medevac service has former military personnel on staff and will get you out of Tahiti or Egypt. (Trust us: we鈥檙e clients.) Plug in your travel details and an emergency contact pre-trip at and you鈥檙e good to go.

鈥nd Ignore Uncle Sam

Heed the State Department鈥檚 travel warnings exclusively and you鈥檒l never go to Mexico. Global Rescue鈥檚 risk-rating system (for members only) is easier to navigate, is less conservative, and offers smart information that鈥檚 updated constantly. If you鈥檙e not traveling to a dicey zone, search for news on .

Walk Away from the Help Desk

When faced with a canceled flight or missed connection, the natural urge is to harass someone at the nearest service desk. Resist. Skip the agents in airline lounges, too鈥攖hey鈥檙e likely surrounded by entitled business travelers. The best strategy? Rebook through your airline鈥檚 app, 800 number, or dedicated 800 number if you have elite status. Or consult the free , suggests Tim Ferriss, author of . 鈥淚t鈥檚 amazing for suggesting replacement flights and spotting problems before they鈥檙e announced on the intercom,鈥 he says.

Game the Mileage System

Major airlines are moving away from mileage programs and offering perks based on how much money you鈥檝e spent. 鈥淚f you鈥檙e an infrequent leisure traveler, it鈥檚 going to be a lot harder to earn enough miles to get a free ticket,鈥 says Tim Winship, editor and publisher of . Here鈥檚 the best way to use those miles.

  • Burn 鈥檈m now. 鈥淗oarding for one big trip is dangerous,鈥 says Winship. 鈥淭he longer you hold onto them, the less they鈥檒l be worth, because the award prices keep going up.鈥
  • Use them on flights鈥攏ot cars or hotels. 鈥淭he value of a frequent-flier mile used for rental or hotel rewards is significantly less than a penny,鈥 says Winship. 鈥淎 frequent-flier mile redeemed for a flight is closer to 1.2 or 1.3 cents.鈥
  • Use them for last-minute domestic trips. The number of miles you need to book a reward flight鈥攗sually 25,000鈥攄oesn鈥檛 change as the departure date gets closer.
  • Beware of upgrades. Stashing for a bump up to business class used to be a go-to strategy, but these days some airlines are charging cash fees on top of the requisite miles (15,000 each way on domestic flights, up to 50,000 each way internationally). 鈥淔or an upgrade to Europe,鈥 Winship says, 鈥測ou could be looking at hundreds of dollars over and above the miles you have to redeem.鈥
  • Lounge around. If you regularly travel internationally, cashing in the 50,000 or so miles it takes to gain yearlong access to your airline鈥檚 lounge is worth it. 鈥淚f I鈥檓 in an airport for ten hours, I鈥檒l spend $50 to $70 on magazines, food, and Internet access,鈥 says Natasha Martin, the online-marketing specialist at travel company . 鈥淕etting into a lounge鈥濃攚here most of those things are free鈥斺渟aves money.鈥
plane outside new rules of travel
(Benedict Redgrove/Gallery Stock)

Balance Your Accounts

Cash or credit? Here鈥檚 how to manage your money abroad.

  • Use plastic. 鈥淐ards are more secure and make it easier to keep track of spending,鈥 says CEO Daniel Houghton. Plus credit card rates, even with international surcharges, are usually more favorable than rates at local currency exchanges.
  • Notify your bank or issuing company before you leave the country so they won鈥檛 flag your ATM or credit cards as stolen.
  • Carry a couple hundred U.S. in cash as backup in a pinch.
  • Keep cards and cash separate.
  • In places with tons of red tape鈥攈ere鈥檚 looking at you, Russia!鈥攑repay for as much as possible, like hotels.

Have a Toy Strategy

Fly rods fit in the overhead compartment, but airlines will charge you for bikes and surfboards, and the fees vary widely. Most airlines make you pay for another checked bag if your bike is under 50 pounds and 62 inches. If it鈥檚 more than that, American will hit you up for $150 per bike each way, Southwest for $75. US Airways charges $150 each way for each surfboard, even if they鈥檙e packed in one bag. Then there are the additional fees airlines often tack on at check-in for size and weight (longboarders, look out). 鈥淎lways research fees in advance, and show up at check-in with a printed copy of the airline鈥檚 rules,鈥 recommends contributing editor Aaron Gulley, who conducts 国产吃瓜黑料鈥檚 annual bike test. If you鈥檙e looking at a high fee for your airline of choice, consider one of these options.

  • Ship. Get a flat fee from a shipping service. and offer the most affordable rates for cyclists, and FedEx ground is good for surfboards.
  • Rent. , originally an owner-to-renter bike service like , has expanded into snow and beach sports, offering ski, snowboard, and SUP rentals in 60 destinations.

Handle with Care

If you do fly with your toys, get the right bag for them. For surfboards, shaper Jon Wegener recommends , which will customize a bag to your board (from $68). 鈥淚 like to stick a little cardboard on the top and bottom to strengthen it,鈥 Wegener says. For bikes, we like , a burly soft shell that keeps your ride safe without adding much weight ($475).

plane outside new rules of travel
(Benedict Redgrove/Gallery Stock)

Roam Free

It鈥檚 easier than ever to stay in touch from afar, but the options are overwhelming. Here鈥檚 how to simplify.

For quick trips: If you and your friends and family use Apple products, switch your iPhone to airplane mode鈥攚hich turns off roaming charges and data鈥攖urn on Wi-Fi, and use FaceTime. It costs nothing.

For business travel: . Some travelers prefer , which has a better smartphone interface, but you can connect for free only with other Viber users. Skype has greater reach.

For frequent urban globe-trotting: T-Mobile鈥檚 new with Simple Global (from $50 per month) covers domestic use and offers unlimited data and texting in 120 countries. 鈥淚t鈥檚 the best international plan I know of,鈥 says CEO Bruce Poon Tip. Other options require having your phone unlocked by your provider, which is now easier to do with most major carriers. Then you can either purchase a local prepaid SIM card to access in-country networks or use . Install the $35 SIM-card sticker and download the free app to pay for minutes online as you need them, with close-to-local rates in 220 countries.

For expeditions: DeLorme鈥檚 is a text- and e-mail-only satellite communicator with 100 percent global coverage, and it鈥檚 cheaper than a sat phone. When you鈥檙e in the back of beyond, you don鈥檛 need to make small talk. $380.

Know the Road Rules

Renting cars internationally is tricky. 鈥淓ach country has separate regulations, and each car-rental company may differ in their basic policies,鈥 says Paula Lyons, a former rental agent and founder of . 鈥淔ully research your preferred provider for a particular city or country for all rules.鈥 A few other pointers:

  • Always book with the car company rather than an outfit like in case something goes wrong. The rental company is less likely to help if you booked through another site.
  • U.S. auto-insurance typically won鈥檛 cover international rentals, but if you have a decent travel credit card鈥攍ike or 鈥攜ou鈥檙e taken care of for theft and collision damage. Just be sure and call to confirm specific policies.
  • If you鈥檙e accident-prone, opt for the pricier rental-company insurance. If you don鈥檛 and you wreck, you鈥檒l likely be billed for every day the rental isn鈥檛 in service, among other charges.
  • In developing countries, consider hiring a driver. 鈥淚n India or even Tanzania, I tend to get a car with a driver,鈥 says M. Sanjayan, executive vice president of . 鈥淭he added cost is relatively small, and a local driver becomes a guide for everything from parking to police stops designed to extract a little money.鈥

Download These Apps

: Still the best for trip planning and storing all your itinerary info in one place. Free; Android and iOS
: Streamlines group travel with everything from shared finances to shared photos. Free; Android and iOS
: 鈥淔or storing offline trip info, maps, spreadsheets, and photo notes, it鈥檚 my most important app,鈥 says Kathy Dragon, executive director of Whole Journeys, Whole Foods鈥 new travel outfitter. $5; Android and iOS
: Offers last-minute deals on unsold rooms in 450 destinations worldwide. Free; Android and iOS
: For accurate, real-time exchange rates. $1; iOS
: Simplifies day-of air travel, from recommending restaurants to tracking your flight. Free; Android and iOS

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